Is Hiring an Outside Day-of Coordinator Worth It for Your DIY Decor?
Planning a wedding, especially at a magical venue like Walt Disney World, comes with many decisions. One question couples often ask is whether it’s worth hiring an outside day-of coordinator to recommend the right vendors for setting up DIY decor. But full wedding planning services from a company that handles both coordination and vendor management are often the best way to go. Let's explore why this might be the perfect solution to make your dream wedding seamless and stress-free.
The Role of a Day-of Coordinator (and Beyond)
A day-of coordinator is more than just someone to ensure everything runs smoothly on your wedding day. Full wedding planning services from a company that offers both day-of coordination and comprehensive planning can make an enormous difference. They are an invaluable resource for recommending and coordinating the right outside vendors for decor setup and other crucial services. Here’s why opting for full-service wedding planning can be a game-changer:
Expert Vendor Recommendations: Full-service wedding planners have extensive experience working with a variety of trusted vendors, from florists to rental companies. They know which professionals can best bring your DIY vision to life and can guide you toward the right choices based on your style, budget, and specific needs. While DIY elements like welcome signs, place cards, table numbers, and favors can add a personal touch, we highly recommend leaving more intricate pieces like centerpieces to a professional company that we can recommend. This ensures your key decor elements are beautifully executed, without adding stress to your day.
Stress Reduction: With a full wedding planner, you don’t just get someone to manage the setup on the day of the wedding. You also benefit from a team that coordinates everything from vendor communication to on-site logistics, ensuring everything is perfect while allowing you to enjoy your special day. This includes bringing in professional vendors who specialize in decor assembly and can handle the smallest details.
Time-Saving & Peace of Mind: Full planning services streamline the entire process, from managing all vendor communication and scheduling to overseeing day-of setup and decor. By having everything planned and coordinated in advance, you avoid the stress of last-minute tasks and can trust that all elements—DIY and professional—are set up perfectly.
Disney's Policy on Decor Setup
It's important to note that Disney won’t handle anything they didn’t provide. This makes hiring an outside day-of coordinator particularly valuable. For many couples, it is completely worth it to hire an outside person to manage these details, allowing them to relax and enjoy their day. Additionally, many couples appreciate the convenience of shipping decor items directly to the coordinator in advance, avoiding the hassle of packing them in their suitcase. Loooking to ship larger items? We’ve got an expert for that too!
What About Your Florist?
Many couples wonder if their florist can handle the setup of DIY decor. While florists are skilled in creating and arranging beautiful floral displays, their primary focus is on the flowers. Some florists may offer additional setup services, but it’s essential to clarify this beforehand. Here are a few points to consider:
Service Scope: Florists typically focus on floral arrangements and might not provide full decor setup services. Check with your florist to see if they offer this service and if it includes all the elements you have in mind.
Additional Costs: If your florist does offer decor setup services, it may come at an additional cost. Compare this with the quote from a day-of coordinator to determine which option fits your budget and needs better.
The Fairy Tales & Wedding Bells Difference
Fairy Tales & Wedding Bells offers more than just day-of coordination—we provide full-service wedding planning with expert vendor recommendations, personal care, and complete event oversight. Our approach ensures that everything from decor setup to last-minute details is handled with professionalism, allowing you and your guests to fully enjoy your day.
Beyond Traditional Coordination
While some couples may only need help with decor, Fairy Tales & Wedding Bells goes above and beyond by offering a holistic approach to wedding coordination. We take care of you and your partner from the planning stages through the wedding day itself, providing vendor management, wellness services, and full-day support to ensure a stress-free experience. Whether you want us to handle decor setup, vendor communication, or general coordination, we’ve got you covered.
Final Thoughts
Hiring an outside day-of coordinator, or better yet, opting for full-service wedding planning, can be a valuable investment in your wedding day. Full-service planners not only save you time and stress, but they also ensure that every aspect of your wedding is as magical and seamless as you’ve always dreamed. Whether you choose to work with a florist, separate vendors, or a full planning service, the key is finding the right support to make your wedding day perfect.
For more personalized advice or to explore how Fairy Tales & Wedding Bells can make your Disney wedding unforgettable, feel free to reach out. We’re here to help you create the wedding of your dreams!
Have more questions or need assistance with your Disney wedding? Schedule a free initial consultation. Let’s make your fairy tale wedding a reality!
Whether you hire us Fairy Tales & Wedding Bells to be part of your Disney Wedding Dream team or not, we'd love to hear about it. Share your Disney Fairy Tale wedding photos and videos with us by tagging @fairytalesandweddingbells on Facebook and Instagram or @fairytalesnweddingbells on Tiktok.